CPaCE Conference and Events Services

Rental Rates (On-Campus Renters)

Rental Rates (External Renters)

*Please note: reservation time includes set-up and breakdown.

Standard Set-Up

Each room is set up with 25 rectanglular tables and 50 chairs. All rooms are equipped with the following:

• Projector
• Screen
• DVD Player
• Apple TV
• Wireless microphone (either handheld or lapel upon request)
• Cable bundle with VGA/audio cable, HDMI cable, and a ring with multiple adapters for use with your laptop
• Whiteboards are ONLY available in rooms 100B and 100C.

Alternate Set-Ups

Maximum capacity will vary depending on setup

• Combination of all three rooms with tables and chairs will accommodate up to 150 guests.
• Chairs only will seat a maximum capacity of 100 per room and up to 300 if all three rooms are used.

Set-up/breakdown - $75/hr. additional fee for a minimum of two hours will be charged for the following:

• If a different room configuration is requested other than standard setup.
• If all three rooms are used – Fee is charged due to removal of partitions, AV cabinets, and the reorganization of tables and chairs.
• If other tables other than rectangle (Round tables) are requested.

Round/Cocktail Tables

Round or cocktail tables are not included with the rental and/or reservation of the space. In order to get these types of tables, we will need to work with a rental company.  This option requires us to have purchase order in place with purchasing prior to the event.

A delivery and rental fee will be charged to all (internal and external parties). A minimum of three weeks’ notice is required if round/cocktail tables will be used.

Click here for details on campus-approved catering services. Only CSULB's Beach Catering has a key and code to the kitchen pantry. All other caterers will have to make arrangements with event planner to get in conference rooms. Non-approved caterers must be arranged through the Purchasing department, and an additional surcharge will be applied set by Purchasing.

Alcohol

• Libations may be sold or served only by the Forty-Niner Shops, Inc. Please see Catering website for further information.
• Libations are only allowed inside the building.

Parking is not included with your reservation. Arrangements can be made for your guests prior to your event.

For campus parking information, visit Parking and Transportation Services.

The following details apply to the Foundation parking lot (across the street from the CPIE building):

• Starting on July 1, 2019, the daily parking fee for the Foundation lot will be $10.
• Please let us know in advance if you will be comping your guests for parking, so that we can properly bill your department.
• Please let us know if your guests will be paying for parking themselves so that we can notify the parking booth attendants.
• If Foundation parking will be arranged or used, we need to know how many spots approximately, so that we can make sure we have enough space in the lot.

• Wi-Fi is available as follows:

  • On-campus guests (staff, faculty, and students) can log in to the wi-fi by using their MyCSULB Single Sign-On credentials.
  • Off-campus guests must have their department technicians submit an IT request to CSULB campus network services to obtain one-day log-in credentials.
• We can schedule to meet before the start of your event to go over the AV equipment and the operation of lights and windows, but we will not stay for the duration of your event.
• Technical support is available upon request for an additional fee of $20 pp/hr.

Hourly rates for the rental of each classroom are:

• CSULB campus groups: $20.00
• Non-CSULB external groups: $50.00

Additional fees will be assessed for the following:

• Early opening (before 8am) and late closing (after 5pm) of the facility.
• Wages for additional personnel required because of or for the function.
• Housekeeping charges as deemed necessary by management.
• University Police charges, if deemed necessary by management.
• Failure to cancel a meeting at least two (2) business days in advance, if the function cannot be held as scheduled (charges will also be assessed for any special set-ups that were completed prior to receipt of the cancellation notice).
• Failure to comply with University, State and local policies or regulations will null and void any future scheduling agreements.
• Failure to leave the facility in its original configuration/order and clean.
• Damage to property or equipment while under control of the sponsoring organization.